Expenses Section Resources

Contents
Audit Totals (audited/reviewed CDP Surveys)
Personnel Expenses
Non-Personnel Expenses
Non-Operating Expenses (not available to <50k CDP surveys)
Change in Net Assets
Expenses narrative


Expenses Audit Totals (audited/reviewed CDP surveys)

Support Center Tips: 

• Triple check your audit totals
• These totals drive the error check on the data entered in this section.

Customization: This section appears if you have answered Yes to "Audit for FY" in survey settings. 

Required Fields: This section is required if you are Audited or Reviewed

Articles

• Audit totals and How to Find Them in an Audit
• Non-operating expenses and how to find them on an audit

Personnel Expenses

Support Center Tips: If an expense involves people, it is likely to belong in Personnel expenses.

Customization:  

• All surveys see the Personnel Expense section
• Survey settings control if you see functional expense columns or not.
• CDP surveys for organizations with less than $50k in expense will not see the 3 functional expense categories.

Required Fields: 

• W2 Employee Salaries, Benefits, Payroll Taxes: if you enter data, you must enter the number of positions and turnover in Workforce under Workforce & Workspace
• Independent Contractors: if you enter data, you must enter the number of positions and turnover in Workforce under Workforce & Workspace
• Visual/Performing Artists Breakout: You must enter a number, if it is zero, enter zero. If you enter anything other than zero, you must enter the number of employee and contractors in Workforce under Workforce & Workspace

Breakout Questions:

• Visual/Performing Artists: Of your organization’s total personnel expenses above, what portion was paid to artists and performers?
  • Examples: payments to painters, graphic designers, sculptors, dancers, musicians, actors, etc
  • Amounts included here should also be entered in the earned revenue section above
  • This field is required, if you do not have and visual or performing artists on staff enter zero
  • You can provide an estimate

Articles

• The difference between payments to independent contractors and professional fees
• What are functional expense categories?
• How should I enter functional expenses in the Data Profile? (Audited organization)
• How should I enter functional expenses in the Data Profile? (Unaudited organization)
• How do I track the salaries or wages for my employees if we are an entity under a parent?
• How do I report the salary for a staff position that covers multiple categories?

Non-Personnel Expenses

Support Center Tips: With just 3 non-personnel expense lines, most orgs will have to consolidate expenses into the Non-personnel Expenses Not Included Above. Check out this article for the best way to do that. 

Customization:

• All surveys see the Personnel Expense section
• Survey settings control if you see functional expense columns or not. CDP surveys for orgs with less than $50k in expense will not see the 3 functional expense categories.

Required Fields: 

• Non-Personnel expenses Not Included Above: if you enter data, a required description field appears. The notes that are entered are at your discretion.
• Functional Expense Estimation: Under $50k CDP surveys require that you enter percentages that equal 100%
• Marketing Expenses Personnel: This field is required. If you have no marketing expenditures, enter zero.
• Marketing Expenses Non-personnel: This field is required. If you have no marketing expenditures, enter zero.

Breakout Questions:

• Marketing Expenses: Of your organization's total operating expenses, how much was spent on marketing personnel and non-personnel expenses?
  • Personnel examples: salaries or wages for marketing employees, marketing agency fees, independent contractor fees related to marketing, etc. For employees who spend part of their time on marketing, include a percentage of their salary equal to the portion of time they spend on marketing activities. 
  • Non-personnel examples: cost of advertising space, marketing-related printing and postage costs, promotional materials, etc.  
  • Amounts included here should also be entered in the earned revenue section above
  • This field is required, if you do not have marketing expenses enter 0
• Digital Program Expenses: Of your organization's total operating expenses, how much was spent on marketing personnel and non-personnel expenses?
  • Examples: webinar software fees, livestreaming costs, artist fees, etc. 
  • Amounts included here should also be entered in the earned revenue section above
  • This field is optional
  • You can provide an estimate

Articles

• Why should I care about depreciation?
• How much should my organization spend on fundraising and administration?
• What are functional expense categories?
• How should I enter functional expenses in the Data Profile? (Audited organization)
• How should I enter functional expenses in the Data Profile? (Unaudited organization)

Non-Operating Expenses

Customization:  Survey settings control if you see this section or not

Required Fields: None. This section is optional.

Articles

• Non-operating expenses and how to find them on an audit

Change in Net Assets and Narrative

Support Center Tips

• These are brief narrative fields that appear at the end of the Revenue, Expenses, Balance Sheet,  and Program Activity & Audiences sections
• We want to clarify that each narrative section is optional, but if you do add information to them, the narrative will appear in your report to all funders
• They will appear for each year in funder reports
• They have a text limit of 500 characters
• The narrative fields are really intended as annotations and explanations of the data in your report
• They are not intended to replace any additional narrative portions of your grant
• We encourage uses to stay focused on explanations of the data in these fields

Customization: This section is on all CDP surveys and will appear on any funder report that is run with this CDP survey included.

Required Fields: None. This section is optional.

Articles

• How to utilize the funder report narrative fields

 

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